Also by Reinvestment Fund

Executive Administrative Assistant – Philadelphia, PA

About Reinvestment Fund
Reinvestment Fund is a catalyst for change in low-income communities. We integrate data, policy and strategic investments to improve the quality of life in low-income neighborhoods. Using analytical and financial tools, we bring high-quality grocery stores, affordable housing, schools and health centers to the communities that need better access – creating anchors that attract investment over the long term and help families lead healthier, more productive lives.

Summary
The Executive Assistant (EA) provides executive level administrative support to the Chief Executive Officer, senior executive leaders, and Board and Committee members. The EA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Office. The EA will work collaboratively and demonstrate a high level of professionalism and confidentiality as they effectively interact with senior staff, Board members, external constituents and all levels in the organization. The EA must be confidential, exercise good judgment and remain composed in a variety of pressure-filled situations.

This role will also serve as a professional role model and resource to other administrative assistants as they perform their jobs and manage multiple priorities in a fast-paced, results-oriented environment.

The EA must possess respectful verbal and strong written communications skills and have ability to work independently. The EA will leverage systems-oriented thinking skills and the use of technology to continuously improve processes and build efficiencies.

Essential Duties and Responsibilities

  • Performs a broad variety of administrative tasks for the Chief Executive Officer, such as managing all scheduling and details related to the calendar of appointments, preparing agendas, arranging detailed travel plans and itineraries. Compile all documents in preparation of meetings and travel-related meetings.
  • Hospitality: Organize catering and room set up/break down for a variety of recurring meetings/ events held across the organization.
  • Support coordination of Board events, including:
    • Assist in travel and meeting logistics for Board members, their Committees and other advisory panels, including hotel and restaurant reservations.
    • Answer questions related to and help process any expense reimbursements for Board members.
    • Organization of, and reservations for Board dinners.
    • May assist with dissemination of materials (i.e. Board packets, Committee Agenda & Materials, Conflict of Interest statements, etc.), recording of Conflict of Interest statements and taking meeting minutes as needed by the Corporate Secretary.
  • Maintain discretion and confidentiality in relationship to Board members and business matters of Reinvestment Fund.
  • Take minutes of departmental meetings and working groups across the organization as requested.
  • Provide administrative support, scheduling and calendar management to senior Executive leaders.
  • Collect expense documentation and process expense reports from senior leaders as requested.
  • Support HR in scheduling events such as quarterly all staff meetings, and issue area meetings.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty. The requirements below are representative of the minimum range of knowledge, skill level, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

  • Minimum of seven (7) years administrative experience supporting C-suite executives preferably in an entrepreneurial organization.
  • Bachelor’s degree in related field and/or combination of education and experience preferred.
  • Experience with board level interaction and support required.

Skills

  • Proficient in Microsoft Word (Word, Excel, PowerPoint), Outlook, social media web platforms.
  • Experience with meeting scheduling software and SharePoint required.
  • Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate highest level of customer/client service and response.
  • Strong interpersonal skills and ability to build relationships with stakeholders including staff, Board members, external partners and customers.
  • Effective written and verbal communications skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Resourceful and mature team player with ability to work independently and jump in as needed with other team members.

Core Competencies
The EA provides support for the Executive team acting with minimal supervision, anticipating needs while managing the day-to-day workflow and prioritizing various projects. • Verbal & Written Communication • Organizational Skills • Time Management • Detail-Oriented • Anticipates Need

Expectations for All Employees
Supports Reinvestment Fund’s mission, vision, and values by exhibiting the following competencies: Commitment to Reinvestment Fund, ethical behavior/integrity, and respect for coworkers, Reinvestment Fund boards and committees, investors and borrowers, and clients.

Compensation and Benefits
Reinvestment Fund offers a competitive salary based on experience and skills, including participation in the Company’s performance plan as well as an excellent benefits package including employer-paid health, disability and life insurance, 401(k) savings plan with employer match, flexible spending accounts (medical, dependent care, and transportation), tuition reimbursement, generous paid time off, and EAP program. As part of its professional development program, the company pays for CPE credits and time off to attend classes as required by its professional staff.

To Apply
Complete the online employment application. Please attach your resume and a cover letter which includes your salary requirement.

Reinvestment Fund uses E-Verify to validate all new hires’ ability to legally work in the United States. Reinvestment Fund is an Equal Opportunity Employer. Reinvestment Fund does not discriminate in hiring or employment practices on the basis of race, color, religion, gender, age, sexual orientation, marital or familial status, national origin, non-job related disabilities, or status as a veteran. Reinvestment Fund is committed to diversity, equity and inclusion (DEI) throughout our Organization and in our external investment practices.

Reinvestment Fund, Inc. has an affiliate, RF Impact Advisers, Inc. (“RFIA”) that is a state-registered investment adviser. In order to advance compliance with and prevent violations of federal and state securities laws and to avoid even the appearance of a conflict of interest, RFIA has adopted a Code of Ethics to govern certain conduct of its staff, including certain staff of Reinvestment Fund because Reinvestment Fund is an advisory affiliate of RFIA. As part of this Code of Ethics, there are specific personal reporting and other requirements and disclosures of personal financial and/or securities transactions information. For certain individuals this reporting will extend to your household members. You may be subject to a background check.

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